“Half the team’s week goes on retyping and chasing.”
Admin automation, part of Stock and ordering: repetitive jobs handed to software and AI, with your people keeping the decisions.
In most firms, skilled people spend part of every week retyping orders, chasing invoices and building the same Monday report. You are paying for those hours. We find the jobs worth taking off their desks and set up the software or AI to do them. Anything that spends money or reaches a customer still goes past a person first. What we build is yours.
What it does for your business
The business side first. The software comes later.
Hours back every week
Order entry, reports and routine replies get done without anyone typing them. That time goes back to customers.
Cash in sooner
See who owes you, how much and since when, with polite reminders drafted and ready for you to send.
Faster replies to new enquiries
Each new enquiry is researched and a reply drafted while the buyer is still interested.
Checks before AI takes action
Your data stays yours. Private AI can run on a server you own, and a person approves anything that sends, pays or changes something.
What it has done for clients
| The cost today | What changes | Proof |
|---|---|---|
| The biggest customer demanding digital ordering and invoicing, on a deadline | Ordering and invoicing moved online before the deadline. The customer stayed | Everything Boxed |
| A contract up for renewal, and invoices waiting to be typed up | Ordering and invoicing automated before the deadline. Each order now invoiced within 24 hours | Miranda |
| New enquiries waiting until someone has time to reply | Three minutes after an enquiry lands, a researched reply is waiting in draft. Someone reads it and presses send | Revitt, in our own sales |
| Weeks of payroll checks done by hand by a few experienced people | A repeatable check with AI sorting the differences and a record of every decision, now sold as a product | Global HR |
| Business software that had fallen behind. Slow in places, and risky to change | Modernised and made faster, then handed to an in-house specialist we helped recruit | Oldham Engineering |
Source: Revitt client work, 2021 to 2026.
Works with Sage, SAP, Xero, your trading partners’ ordering systems and the tools you already use.
How the work runs
- 1
Find the repetitive job
We map the recurring task: who starts it, what data is needed, what decisions are safe, and where a human must approve.
- 2
Put the right tool around it
We connect the systems, documents and inboxes the job touches, using the simplest tool that will be reliable.
- 3
Set the limits and approvals
The software does the drafting, routing and checking. Anything that cannot be undone waits for a person. Every run leaves a record you can look back through.
Questions
Does automation mean everything happens on its own?
No. The software gathers the information, drafts, routes and reports. A person still signs off anything involving judgement, money or a customer.
Will we have to change the systems we use?
Usually not. We fit around what you have, older accounts packages included. Your team should not need to learn a new system to get the hours back.
Do I need to keep paying you?
No. You own what we deliver and can run it yourself. If you would rather not, System Care is an optional monthly fee and we look after it for you.
Can my team edit the workflows?
Yes, where that is useful. Some parts are simple for your team to change. Others need to be exactly right, so we look after them. We write down which is which and show your team the parts they control.
What if a big customer insists on its own ordering system?
We have connected suppliers to a national builders’ merchant and to one of the UK’s largest housing contractors, in the exact formats they insist on. Older accounts packages such as Sage 50 included.
How quickly can it be running?
A single, well-defined job usually takes 1 to 5 business days. Connecting to a customer’s or supplier’s system takes longer, and the proposal gives you a date.
Where does my data live?
Somewhere you control: your own cloud account, or the tools you already pay for. We avoid copying your data anywhere it does not need to be.
How does pricing work?
A free call first. We list the admin jobs worth taking off your team’s desks and what each would save, then give a fixed quote with a date on it. Some jobs are cheaper left with a person, and we will say which.
Start with a free call
Tell us which jobs eat your team’s week. We say which are worth automating, what each would save, and give you a fixed quote.
Max RevittFounder and Director